Primary Responsibility
- Scheduling meetings and appointments within the office
- Organizing the office layout and ordering stationery and equipment
- Maintaining the office condition and arranging necessary repairs
- HR duty: update and maintain office policies as necessary, preparing data for monthly salary, manage staff attendance report and annual leave
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Liaise with Finance on financial and administration matter (Managing payment document, tax reporting, processing incoming invoice, ect.)
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Provide support to the Directors
- Assist in the on boarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, Hardware, outing arrangement)
- Liaise with facility/building management, including cleaning and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
Qualification
Qualification
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. printers)
- Familiarity with email scheduling tools, like Email Scheduler (outlook)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Min Holds Bachelor degree in any major with minimum 2 years working experience: additional qualification as an Administrative assistant or Secretary will be a plus
Informasi lebih lanjut
Bidang Pekerjaan |
Status Kepegawaian |
Admin Perusahaan
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Full-Time
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Pendidikan Terakhir |
Gaji |
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Sesuai Peraturan Perusahaan
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Tingkat Jabatan |
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