Create and maintain tracker for drawing approval process and technical submittals Project Management
• Follow up with clients regarding file delivery and notify them of any delay in response time• Record keeping of received and sent letters to the various consultants and other contractors• Maintain proper records for all documents whether inside or outside the company• Remove superseded drawings / technical data, and replace with updated data from the site team• Inform the site team of any changes in the technical data and maintain tracking record• Upload and download all engineering related documents• Arrange Project Meetings and Tele / Video Conferences• Inform concerned departments about the correspondence with the vendors regarding the drawings• Assist the HOD in the preparation of Departmental activities• Handle ISO documents for the process department• Prepare the Agenda for the weekly Tele-Conference Project Execution
• Input data to BAAN• Administer work of department & maintaining records• Handle all contract related documents• Maintain the filing of all engineering documents
Policies & Procedures
• Comply with operational procedures and instructions when performing all job tasks and activities HSE
• Participate in QHSE audits, incident reporting and review of QHSE performances as required• Comply with relevant safety, quality and environmental control procedures and instructions• Use personal protective equipment and safety gear when performing assigned tasks