Oxford Business Group merupakan perusahaan Riset & Penerbitan global yang beroperasi di lebih dari 30 Negara.

Role:


Project Coordinator’s role is to provide administrative assistance to the project team, as well as to any other visiting advertising and editorial staff and free lance analysts.



Key Responsibilities:


Office Management and Administration

Meets with the Country Director daily to discuss the daily and weekly priorities
Arranges meetings
Provides translation in meetings/interviews when needed
Signs up all persons met/interviewed by advertising/editorial staff for relevant OBG web stories
Maintains calendars, charts, reports to ensure that records are kept accurate (keeping track of all meetings of each staff, keeping the company outlook files updated, updating the barter chart and artwork collection chart weekly
Makes all travel and accommodation bookings
Coordinates daily schedules for Analysts when in town
Provides additional assistance to Analysts when needed
Coordinates the driver’s schedule, informs the driver daily on the locations of the meetings for the next day for appropriate planning
Collects artwork and submits to the head office
Organises delivery of books (both to advertisers and to other contacts requested)
Maintains all office supplies and ensures that the office is tidy and all business cards organized
Ensures that s/he is available on phone / on line at all times, especially when staff is out of office for meetings
Ensures healthy hand over transition at the end of projects and / or end of service such as: ensuring that Head Office is informed in full on all pending issues, completing and sending all requested charts, reports and other documents, handing over tasks to the appointed replacement, taking time to train the replacement, making list of the current needs, priorities and issues, making sure that the replacement is aware of all the procedures, manuals and guidelines etc


Editorial Assistance

Assists the advertising staff with their research (finding the largest companies within various industries, finding out contact names, researching companies’ corporate and financial information)
Assists the editorial staff with their research (helping read local papers and cutting out informative articles daily, assist to find the most appropriate local analysts, assist the staff or analyst to find interesting companies/organisations/institutions within each sector for interview)
Liaises with the Editorial Manager, cross checks the listings in each section of the book


Finance Administration

Collects all the receipts for every expense, and assists the Country Director with compiling the expense reports
Ensures regular and on-time payment of all office and apartment utilities bills
Liaises with the head office to receive the invoices, proof read invoices and check accuracy, send invoices to clients
Works with head office to ensure timely collection against invoices - follow up with clients for payment

Female
Fluency in English, able to use ms office MS Office Applications
Strong planning, organization and administrative skills
Good communication skills, strong customer orientation with excellent phone etiquette, able to handle high volume calls
Experience in the sales support or customer relations operations – not must but a strong asset
Capability to complete job with accuracy